Payment by time entries (Projects)
In some organizations, part of earnings can be calculated based on time entries from “Project Management” (effort tracking by projects and tasks).
As a rule, such earnings appear in the payslip as separate lines (for example, per project), and the source records can be viewed on the “Time entries” tab.
What is considered in the calculation
When generating a payslip for a period, the system takes all employee time entries for that period where a project is selected and sums hours per project.
If a time entry is created without a project, it does not participate in time-based payroll calculation.
How the amount is calculated
For each project, an earning is calculated:
- hours — total hours by employee time entries for the period (for that project);
- amount —
hours × “Salary per hour”.
The earning amount is rounded to 2 decimals.
Where the “Salary per hour” rate comes from
The “Salary per hour” rate can be set depending on your organization model:
- on the employee level (as a single value or as a history of rates);
- on the employee assignment to a project;
- on the team level (if used).
For a specific time entry, a more specific rate overrides a more general one. From most specific to most general:
- Project assignment rate — a rate set for the employee in the project assignment.
- Team rate — a rate set for the employee as a team member on the project.
- Employee historical rate — a rate from the employee's salary history matching the time entry date.
- Employee base rate — the general “Salary per hour” value on the employee's record.
Where to verify source data
If the time-based amount is wrong or not generated:
- Verify that time entries exist for the required period and have a project selected.
- Verify the “Salary per hour” rate for the employee/project.
- Open the payslip and review the “Time entries” tab — it shows source records for the period.
See time entry input details in Project Management docs: Time entries.